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Publication Workflow Application / cid:jira-generated-image-avatar-eeaa4489-2b65-4d3b-a892-94b5a7ef7404 XAWORKFLOW-118 Open

Page should appear the same as a draft to users without edit rights when the workflow has not yet been started

 
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Issue created

 
cid:jira-generated-image-avatar-af1d3434-ed91-444a-b61b-96c7d3b12eec James Wartell created this issue on 21/Jan/25 16:50
 
Summary: Page should appear the same as a draft to users without edit rights when the workflow has not yet been started
Issue Type: cid:jira-generated-image-avatar-eeaa4489-2b65-4d3b-a892-94b5a7ef7404 New Feature
Assignee: Unassigned
Created: 21/Jan/25 16:50
Priority: cid:jira-generated-image-static-minor-3b6aad70-1e6a-4c98-98ca-c0132ae9d9cc Minor
Reporter: James Wartell
Description:

What it should do: before the workflow is started display the same view on drafts a user would see if it has been started.

What it does now: shows the user the option to start the workflow, which they can't actually do.

I use a controlled document template for users to start pages which will use the publication workflow. This template has the macro in place when a new page is created using it. It's pretty normal to have pages which have never been published with the macro on them. I can instruct my users to always start the workflow I suppose, but I can't guarantee they will. I think the view of a user viewing a draft doc, should match what they see when the workflow is started and the page is in draft (i.e. all they can see is the status of draft), but instead they are given the option to start the workflow which they can't actually do since they don't have the necessary permissions.

 
 

1 update

 
cid:jira-generated-image-avatar-af1d3434-ed91-444a-b61b-96c7d3b12eec Changes by James Wartell on 21/Jan/25 16:51
 
Description: What it should do: before the workflow is started for users without edit rights display the same view on drafts a user viewer would see if it has been started but is only in draft status .

What it does now: shows the user the option to start the workflow, which they can't actually do.

I use a controlled document template for users to start pages which will use the publication workflow. This template has the macro in place when a new page is created using it. It's pretty normal to have pages which have never been published with the macro on them. I can instruct my users to always start the workflow I suppose, but I can't guarantee they will. I think the view of a user
viewing a draft doc, without edit rights should match what they the viewers see when the workflow is started and the page is in draft (i.e. all they can see is the a status of draft), but instead they are given the option to start the workflow which they can't actually do since they don't have the necessary permissions.